How to open new file formats in earlier versions of Microsoft Office

For Office 2003, Office 2003 SP3 must be installed. To download Office 2003 SP3, go to the following Microsoft website: To make sure that these updates are installed for Office 2003, follow the steps for the operating system that you are running.�

Windows 7, Windows Server 2008, and Windows Vista

1. Click Start, click Control Panel, and then click Uninstall a Program.
2. Locate the Office XP product in the list of installed applications.
3. Click Organize, click Layout, and then click Details pane.
4. Locate the Office 2003 product in the list of applications, and then make sure that Office 2003 Service Pack 3 (SP3): MAINSP3 is in the list of installed updates for Office 2003.

Windows XP

1. Click Start, click Control Panel, and then click Add or Remove Programs.
2. Click Change or Remove Programs on the right side.
3. elect the�Show Updates check box.
4. Locate the Microsoft Office 2003 product in the list of installed programs.
5. Make sure that Office 2003 Service Pack 3 (SP3): MAINSP3 is listed among the updates for the Office 2003 product.

For Office XP, Office XP SP3 must be installed. To download Office XP SP3, visit the following Microsoft website: Additionally, Office XP must be updated with the following updates, which were released after SP3: To make sure that these updates are installed for Office XP, follow the steps for the operating system that you are running.

Windows 7, Windows Server 2008, and Windows Vista

1. Click Start, click Control Panel, and then click Uninstall a Program.
2. Locate the Office XP product in the list of applications that are installed.
3. Click Organize, click Layout, and then click Details pane.
4. Verify that the installed version is 10.0.6626.0 or a later version. To do this, view the information at the bottom of the Uninstall or change a program�window. This version number indicates that Office XP SP3 is installed.
   
   Note�You may have to maximize the window in order to see the version information. To maximize the window,�double-click the title bar.
5. Click View installed updates in the list of Tasks on the left.
   
   Note�Newer versions of the updates for Excel 2002, PowerPoint 2002, and Word 2002 were released after the updates that are listed in this article. If these updates are not listed as installed updates, then you must check the file version of the application files to make sure that the minimum level is met. To do this, follow these steps:
   1. Click Start, type %programfiles%\Microsoft Office\Office10 in the Search�box, and then press Enter:
   2. Locate the Excel.exe, PowerPnt.exe, and Winword.exe files.
      
      Note�The .exe extension may be hidden. In that case, the file names are listed as Excel, PowerPnt, and Winword. In some cases, when the visible file name extension is hidden, then the file name will be the same for multiple files. Select the file that has a�Type that is listed as Application. To see the Type attribute, click Details on the Views menu.
   3. Select each file separately, and then on the�File menu, click Properties. Click the Details tab to check the version. The minimum file versions are listed in the following table.

      Program	Version
      Excel.exe	10.0.6809.0
      Powerpnt.exe	10.0.6804.0
      Winword.exe	10.0.6804.0

Windows XP

1. Click Start, click Control Panel, and then click Add or Remove Programs.
2. Click Change or Remove Programs on the right side.
3. elect the�Show Updates check box.
4. Locate the Microsoft Office XP product in the list of installed programs.
5. elect the Office XP product, and then click the�Click here for support information link. Verify that the version that is indicated is 10.0.6626.0 or a later version, and then close the Support Info dialog box.
   
   Note�Newer versions of the updates for Excel 2002, PowerPoint 2002, and Word 2002 were released after the updates that are listed in this article. If these updates are not listed as installed updates, then you must check the file version of the application files to make sure that the minimum level is met. To do this, follow these steps:
   1. Click Start, and then click Run. Copy and then paste (or type) the following command in the Open�box, and then press Enter: �
      %programfiles%\Microsoft Office\Office10
   2. Locate the Excel.exe, PowerPnt.exe, and Winword.exe files.
   3. Select each file separately, and then on the�File menu, click Properties. Click the Version tab to check the version. The minimum file versions are listed in the following table.

      Program	Version
      Excel.exe	10.0.6809.0
      Powerpnt.exe	10.0.6804.0
      Winword.exe	10.0.6804.0

In Excel 2003 and Excel 2002, you can now create, open, edit, and save the following Excel 2013, 2010 or 2007 file formats:�

• Excel Workbook (*.xlsx)
• Excel Macro-Enabled Workbook (*.xlsm)
• Excel Binary Workbook (*.xlsb)
• Excel Template (*.xltx)
• Excel Macro-Enabled Template (*.xltm)
• Excel Add-In (*.xlam)

Additionally, you can use Windows Explorer to open and save files in the Excel 2013, 2010 or Excel 2007 file formats.�

In Excel 2000, you must use Windows Explorer to open and save Excel 2013, 2010 or 2007 documents. To open an Excel 2013, 2010 or 2007 file in Excel 2000, follow these steps:�

1. Locate the file in Windows Explorer.
2. Double-click the file.

Note�Excel 2000 must be installed on the computer. If other versions of Microsoft Excel are also installed, the file may open in a different version of Excel.�

To save a file opened in Excel 2000 file as an Excel 2013, 2010 or 2007 file, follow these steps:�

1. Locate the file in Windows Explorer.
2. Right-click the file, and then click Save As.
3. In the Save As�dialog box, click one of the following Excel file formats in the�Save as type box, and then click Save:
   • Excel Workbook (*.xlsx)
   • Excel Macro-Enabled Workbook (*.xlsm)
   • Excel Binary Workbook (*.xlsb)
4. Click�OK.

In PowerPoint 2003 and PowerPoint 2002, you can now create, open, edit, and save the following PowerPoint file formats:

• PowerPoint Presentation (*.pptx)
• PowerPoint Macro-Enabled Presentation (*.pptm)
• PowerPoint Template (*.potx)
• PowerPoint Macro-Enabled Template (*.potm)
• PowerPoint Show (*.ppsx)
• PowerPoint Macro-Enabled Show (*.ppsm)

Additionally, you can use Windows Explorer to open files and save files in the newer PowerPoint formats.�

In PowerPoint 2000, you must use Windows Explorer to open and save PowerPoint 2013, 2010 or 2007 documents. To open a PowerPoint 2013, 2010 or 2007 file in PowerPoint 2000, follow these steps:�

1. Locate the file in Windows Explorer.
2. Double-click the file.

Note�PowerPoint 2000 must be installed on the computer. If other versions of Microsoft PowerPoint are also installed, the file may open in a different version of PowerPoint.�

To save a PowerPoint 2000 file as a PowerPoint 2013, 2010 or 2007 file, follow these steps:�

1. Locate the file in Windows Explorer.
2. Right-click the file, and then click Save As.
3. In the Save As�dialog box, click one of the following PowerPoint file formats in the�Save as type box, and then click Save:
   • PowerPoint Presentation (*.pptx)
   • PowerPoint Macro-Enabled Presentation (*.pptm)
4. When the save is complete, click OK.

In Word 2003, 2002 and 2000, you can now create, open, edit, and save the following Word file formats:�

• Word Document (*.docx)
• Word Macro-Enabled Document (*.docm)

Additionally, you can use Windows Explorer to open files and save files in the Word 2013, 2010 or 2007 formats.�

The following issues can occur if the computer is not updated to be fully compatible with the Office 2013, 2010 and 2007 documents, and you try to open, save, or edit files in the new file format.�

When you try to open a file that was saved in Office 2013, 2010 or 2007 formats in an earlier version of the Office program, you may experience one of the following issues.�

Issue 1

If the computer is not updated and you did not install the Office Compatibility Pack, you will receive one of the following error messages when you try to open the file, depending on the program that you are using.

Word

When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Word that you are using, you receive the following message: When you double-click the file in Windows Explorer, or you double-click the file as an attachment in email, you receive the following error message:�

Excel

When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Excel that you are using, you receive the following error message: When you double-click the file in Windows Explorer, or you double-click the file as an attachment in email, you receive the following error message:�

PowerPoint

When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of PowerPoint that you are using, you receive the following error message: When you double-click the file in Windows Explorer, or you double-click the file as an attachment in email, you receive the following error message:

Resolution for Issue 1

To resolve this issue, install the Office Compatibility Pack and each update for your version of the Office program.

Issue 2

If the computer is not updated, but the Office Compatibility Pack is installed, you might receive an error message when you try to open the file, depending on the program that you are using.

Word

When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Word that you are using, the file opens correctly. And, when you double-click the file in Windows Explorer, the file opens correctly.

Excel

When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Excel that you are using, you receive the following error message: When you double-click the file in Windows Explorer, the file opens correctly.

PowerPoint

When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of PowerPoint that you are using, you receive the following error message: When you double-click the file in Windows Explorer, the file opens correctly.

Resolution for Issue 2

To resolve this issue, install each update for your version of the Office program.

Issue 3

If the computer is updated, but the Office Compatibility Pack is not installed, you receive the following error message when you try to open a file in Word, Excel, or PowerPoint:

Resolution for Issue 3

To resolve this issue, install the Office Compatibility Pack. For more information about the compatibility pack, click the following article number to view the article in the Microsoft Knowledge Base: