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Some files do not print when you use Windows Explorer to print files from Excel 2007, Excel 2002, or Excel 2000

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This article was previously published under Q230137
For a Microsoft Excel 97 version of this article, see 220980 ( ) .

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When you right-click a group of Microsoft Excel workbooks in Windows Explorer and then click Print, some of the files are not printed.

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Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To work around the problem, use one of the follow methods:

Method 1

  1. On the Start menu in Excel 2007, Excel 2002, or Excel 2000, point to Programs and click Excel.
  2. Switch back to Windows Explorer and select the workbooks you wish to print.
  3. On the File menu, click Print.

Method 2

  1. Create a Visual Basic for Applications procedure that will print all open workbooks. The following steps illustrate how to create this procedure so that it is available to you every time that you start Excel:
    1. Save and close any open workbooks and then open a new workbook.
    2. Start the Visual Basic Editor (press ALT+F11).
    3. On the Insert menu, click Module.
    4. Type the following code into the module sheet:
      Sub PrintAllOpenFiles()
         Dim x as Workbook
         ' Loop through all open workbooks.
         For Each x In Application.Workbooks
            ' You don't want to print this workbook.
            If x.Name <> ThisWorkbook.Name Then
               ' Activate the workbook. 
               'Print the active worksheet in the current workbook.
               x.SelectedSheets.PrintOut copies:=1
               ' Close the current workbook.
           End If
         Next x
         'Remove the apostrophe from the next line of code if you 
         'want to exit Excel when this process has completed.
      End Sub
    5. On the File menu, click Close and Return to Microsoft Excel.
    6. On the File menu in Excel 2000 or Excel 2002, click Save As. In Excel 2007, click the Microsoft Office Button, and then click Save As.
    7. In the Save As dialog box, browse to your Xlstart folder (usually located at C:\Program Files\Microsoft Office\Office\Xlstart). In the File name box, type PrintAllFiles.xls and then click Save.

      Saving this file to your Xlstart folder ensures that the macro is available to you every time that you start Excel. If you save this file to another location, then you must open this file when you want to print all open documents.
    8. On the Window menu, click Hide.
    9. On the File menu, click Exit. Click Yes when you are prompted to save PrintAllFiles.xls.
  2. In Windows Explorer, select the files that you want to print.
  3. Right-click the selected files and then click Open on the shortcut menu.

    Excel opens all of the selected files.
  4. On the Tools menu, point to Macro and then click Macros. Click PrintAllFiles.xls!PrintAllOpenFiles, and then click Run. Excel prints the active worksheet in each open workbook, and then closes the workbook.
Repeat steps 2-4 each time that you want to print multiple files without having to open Excel and print them individually.

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Keywords: KB230137, kbprint, kbprb, kbpending

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Article Info
Article ID : 230137
Revision : 5
Created on : 1/4/2007
Published on : 1/4/2007
Exists online : False
Views : 278