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http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMSSample Macro
Sub AddValidationCirclesForPrinting()
Dim DataRange As Range
Dim c As Range
Dim count As Integer
Dim o As Shape
'Set an object variable to all of the cells on the active
'sheet that have data validation -- if an error occurs, run
'the error handler and end the procedure
On Error GoTo errhandler
Set DataRange = Cells.SpecialCells(xlCellTypeAllValidation)
On Error GoTo 0
count = 0
'Loop through each cell that has data validation
For Each c In DataRange
'If the validation value for the cell is false, then draw
'a circle around the cell. Set the circle's fill to
'invisible, the line color to red and the line weight to
'1.25
If Not c.Validation.Value Then
Set o = ActiveSheet.Shapes.AddShape(msoShapeOval, _
c.Left - 2, c.Top - 2, c.Width + 4, c.Height + 4)
o.Fill.Visible = msoFalse
o.Line.ForeColor.SchemeColor = 10
o.Line.Weight = 1.25
'Change the name of the shape to InvalidData_ + count
count = count + 1
o.Name = "InvalidData_" & count
End If
Next
Exit Sub
errhandler:
MsgBox "There are no cells with data validation on this sheet."
End Sub
Sub RemoveValidationCircles()
Dim shp As Shape
'Remove each shape on the active sheet that has a name starting
'with InvalidData_
For Each shp In ActiveSheet.Shapes
If shp.Name Like "InvalidData_*" Then shp.Delete
Next
End Sub
How to Use the Sample Macro
To use the sample macro, follow these steps:
- Start a new workbook.
- Turn on the Visual Basic Editor (press ALT+F11).
- On the Insert menu, click Module.
- Type the sample macro in the code window of the module sheet.
- On the File menu, click Close and Return to Microsoft Excel.
- Save the workbook.NOTE: The workbook must be open for you to use the macros. If you would like
the macros to be available each time you start Microsoft Excel, save
the workbook in the Program Files\Microsoft Office\Office\XlStart
folder.
- Open the workbook you want to evaluate for invalid data, and activate
the appropriate worksheet.
- On the Tools menu, point to Macro, and then click Macros. Click to
select AddValidationCirclesForPrinting in the list of macros, and
click Run.
Each cell that contains invalid data is now surrounded by a red
circle (up to a maximum of 255 cells per worksheet). If the active
worksheet does not contain any cells with data validation, you will
receive the message
There are no cells with data validation on this sheet.
- Print the worksheet.
- After you print the worksheet, you can run the RemoveValidationCircles
macro to remove the circles. On the Tools menu, point to Macro, and then
click Macros. Select RemoveValidationCircles in the list of macros,
and then click Run.