How to use the Delegate Access feature in Microsoft Office Outlook

This article contains information about how to use the Delegate Access feature in Microsoft Office Outlook to delegate a user's mailbox to another user. In Outlook, a user can allow another person, known as a delegate, to receive and respond to meeting requests or responses and to send e-mail messages on the user's behalf.When a delegate has Send on Behalf Of permissions, the delegate can compose an e-mail message and enter the user's name in the From box. Recipients of the e-mail message will see the text "
DelegateName on behalf of UserName" next to the From box.

For example, an IT Gen contacts Microsoft Online Services Technical Support for help on how to perform basic delegation (without Send As). The IT Gen wants to delegate User A's mailbox in Outlook to User B so that User B has Send on Behalf of permissions to User A's mailbox. The IT Gen can use the resources that are listed in this article for more information about how to do this.

For information about how to use the Delegate Access feature in Outlook, see the following:

Outlook 2010

To use the Delegate Access feature in Outlook 2007, follow these steps:

1. Click File, and then select Info.
   
2. Click the Account Settings ribbon dropdown list, and then click Delegate Access.
   
3. Click Add, and then select the user that you want to have delegate permissions.
   
4. In the Delegate Permissions dialog box, select the appropriate permissions to the various Outlook folders, and then click OK.

For more information about how to use the Delegate Access feature in Outlook 2010, visit the following Microsoft Web site:
http://office.microsoft.com/en-us/outlook-help/HA010355554.aspx

Outlook 2007

For more information about how to use the Delegate Access feature in Outlook 2007, visit the following Microsoft Web site:
http://office.microsoft.com/en-us/outlook/HA100750811033.aspx

Outlook 2003

For more information about how to use the Delegate Access feature in Outlook 2003, visit the following Microsoft Web site:
http://office.microsoft.com/en-us/outlook/CH063566511033.aspx

Reference

You can also use the Microsoft Online Services Migration Tools to grant Send On Behalf Of permissions.