Information about why a purchase order status changes to "Change Order" and why the value in the "Revision" field increases in Purchase Order Processing in Microsoft Dynamics GP

INTRODUCTION

This article describes why a purchase order status changes to Change Order and why the value in the Revision field increases in Purchase Order Processing in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains 8.0.

MORE INFORMATION

A purchase order status only changes to Change Order when the purchase order has a status of Released .

If you delete a line item from a released purchase order, the status does not change to Change Order . Additionally, the value in the Revision field does not increase.

Only a purchase order with a status of Released tracks revision changes. For example, if you add a new line item to a released purchase order, the purchase order status changes to Change Order .

Changes to line items are not tracked unless you first print the purchase order to change the status back to Released .

The following list indicates the line item fields that cause both the Revision number to increase and the status to change to Change Order :

• Site ID : yes
• Description : no
• Unit of Measure : yes
• Quantity Canceled : yes
• Quantity Ordered : yes
• Unit Cost : yes
• Extended Cost : yes
• Manufacturer's item number : yes
• Required Date : yes
• Release by Date : no
• Account Number : no
• Current Promised Date : no
• Promised Ship Date : no
• Item Tax Option : no
• FOB : yes
• Landed Cost ID : no
• Tax Schedule ID : no
• Shipping Method : yes
• Requested By : no
• Comment ID : yes
• Calculated Tax : yes
• Capital Item (for fixed assets) : no

The following list indicates the header fields and actions that cause both the Revision number to increase and the status to change to Change Order :

• Vendor Name : no
• Currency ID : no
• Buyer ID : no
• Type (for example, from Standard to Drop-Ship): yes
• Date : no
• Allow Sales Documents Commitments : no
• Attaching a note to the purchase order : no
• Attaching a note to the user : no
• Purchase Address ID : yes
• Bill-to Address ID : yes
• Ship-to Address ID : yes
• Shipping Method : yes
• Contract Number : yes
• Tax Registration No : no
• Payment Terms : yes
• Confirm With : no
• Header Comment ID (including adding a new comment ID, changing an existing comment ID, or deleting the comment ID): yes
• Tax Schedule ID : yes
• Freight, Miscellaneous, Tax, Trade Discount : yes