Information about the reconcile process in Payroll in Microsoft Dynamics GP

Note Before you follow the instructions in this article, make sure that you have a complete backup copy of the database that you can restore if a problem occurs.

Print the reconcile report before you perform the reconcile procedure. To do this, follow these steps:

1. Use one of the following methods, depending on the program that you are using.
   
   Method 1: Microsoft Dynamics GP 10.0 and higher versions
   On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Payroll, and then click Reconcile.
   
   Method 2: Microsoft Dynamics GP 9.0 or Microsoft Business Solutions - Great Plains 8.0
   On the Tools menu, point to Utilities, point to Payroll, and then click Reconcile.
2. In the Reconcile Employee Information window, click the appropriate year in the Year list, click to select the Print Report check box, and then click Process.

On the Reconcile Error Report the amount in the Before reconciliation area comes from the Payroll Employee Summary table (UPR00900). The information in the After Reconciliation area comes from the Payroll Check History table (UPR30100) and the Payroll Transaction History table (UPR30300). Review the report before you perform the reconcile procedure to verify that all information is correct.

Microsoft Dynamics GP 10.0 and Microsoft Dynamics GP 9.0

In Microsoft Dynamics GP 10.0 and in Microsoft Dynamics GP 9.0, the reconcile process updates the Payroll Transaction History Header table (UPR30301) by using information in the Payroll Transaction History table (UPR30300). Before you run the reconcile procedure, you must delete the data in the UPR30301 table for each employee that you want to reconcile. The reconcile procedure does not update existing records in the UPR30301 table. However, if a record is missing, the reconcile procedure creates the missing record.


To delete records from the UPR30301 table for a specific employee, follow these steps:

1. Start the Support Administrator Console, Microsoft SQL Query Analyzer, or SQL Server Management Studio. To do this, use one of the following methods depending on the program that you are using.
   
   

   Method 1: For SQL Server Desktop Engine

   If you are using SQL Server Desktop Engine (also known as MSDE 2000), start the Support Administrator Console. To do this, click Start, point to All Programs, point to Microsoft Administrator Console, and then click Support Administrator Console.
   
   

   Method 2: For SQL Server 2000

   If you are using SQL Server 2000, start SQL Query Analyzer. To do this, click Start, point to All Programs, point to Microsoft SQL Server, and then click Query Analyzer.
   
   

   Method 3: For SQL Server 2005

   If you are using SQL Server 2005, start SQL Server Management Studio. To do this, click Start, point to All Programs, point to Microsoft SQL Server 2005, and then click SQL Server Management Studio.
   
2. Run the following statement against the company database:
   

   delete UPR30301 where EMPLOYID = 'YY' and YEAR1 = 'ZZZZ'

   
   
   Replace the placeholder YY with the employee ID, and replace the placeholder ZZZZ with the appropriate year.
   

Microsoft Business Solutions – Great Plains 8.0

In Microsoft Business Solutions - Great Plains 8.0, the reconcile procedure does not update the Payroll Transaction History table (UPR30301). To correct this table, you must manually correct the information in the UPR30301 table. One method to correct the UPR30301 table is to run an update statement. For more information about how to correct the information in the UPR30301 table, contact your Partner or technical support.



For information about technical support for Microsoft Dynamics GP, visit the following Microsoft Web site: http://www.microsoft.com/dynamics/support/default.mspx

More information for Microsoft Dynamics GP and Microsoft Business Solutions - Great Plains 8.0

The following table describes the fields and tables that are used during the Payroll reconcile process.