How to add a new bucket to the "Aged Trial Balance-Detail with Options" report in Payables Management in Microsoft Dynamics GP

By default, the "Aged Trial Balance-Detail with Options" report is set to print the following four aging buckets:

• Current
• 1-30 days
• 31-60 days
• 61 days and over

If you use more than four aging buckets in the Payables Management Setup window, you may have to use Report Writer to add the additional aging buckets to the "Aged Trial Balance-Detail with Options" report.

To add a new bucket to the "Aged Trial Balance-Detail with Options" report in Payables Management, follow these steps:

1. In Microsoft Dynamics GP, start Report Writer. To do this, use the appropriate method:
   
   • In Microsoft Dynamics GP 10.0, click Microsoft Dynamics GP, point to Tools, point to
     Customize, and then click Report Writer.
   • In Microsoft Dynamics GP 9.0 and in Microsoft Business Solutions - Great Plains 8.0, click Tools, point to
     Customize, and then click Report Writer.
2. In the Product list, click Microsoft Dynamics GP or click Great Plains, and then click OK.
3. Click Reports.
4. To insert the report into the Modified Reports pane, select the
   PM Aged TB-Options-Detail report in the Original Reports list, and then click
   Insert.
5. In the Modified Reports list, select PM Aged TB-Options-Detail, and then click Open.
6. In the Report Definition window, click
   Layout.
7. Create a new calculated field. To do this, follow these steps:
   
   1. In the Toolbox window, click Calculated Fields in the list on the Layout tab, and then click
      New.
   2. In the Calculated Field Definition window, specify the following settings:
      
      • Name: Legend 19
        
      • Result Type:
        String
      • Expression Type:
        Calculated
      • On the Functions tab, specify the following settings:
        
        • Click the System-Definedoption.
        • Function: STRIP
          
        • Click Add.
      • On the Fields tab, specify the following settings:
        
        • Resources: RW Legends
        • Fields:
          Legend
        • Click Add.
        • In the Microsoft Dynamics GP window, type 19 in the
          Enter the array index field, and then click
          OK.
      • To close the Calculated Field Definition window, click OK.
8. Add the fields to the Report Layout window. To do this, follow these steps.
   
   Note To make room for the additional fields, you may have to delete some fields in the report, or you may have to make some fields smaller.
   
   1. Add the Legend 19 field to the H1 section in the Report Layout window. To do this, drag the Legend 19 field from the calculated field list in the Toolbox window to the H1 section in the Report Layout window. This field should be positioned on the right side of the Legend 18 field.
   2. Add the End Amount-Aging Period field to the H2 section in the Report Layout window. To do this, follow these steps:
      
      1. In the Toolbox window, select PM Aged Trial Balance Document Temporary File in the list on the
         Layout tab.
      2. Select the End Amount-Aging Period field, and then drag this field to the H2 section in the Report Layout window.
      3. In the Report Layout window, double-click the End Amount-Aging Period field.
      4. In the Array Index field, set the value to 5.
      5. In the
         Visibility field, select Hide When Empty.
      6. Click the Format Field field until
         Calculated Fields appears.
      7. In the box under the Format Field field, select Func/Rept Index.
      8. Click
         OK.
   3. Add the Applied Amount - Aging Periods field to the B section in the Report Layout window. To do this, follow these steps:
      
      1. In the Toolbox window, select the PM Aged Trial Balance Apply To TEMP table in the list on the
         Layout tab.
      2. Select the Applied Amount - Aging Periods field.
      3. Drag the Applied Amount - Aging Periods field to the B section in the Report Layout window.
      4. In the Report Layout window, double-click the Applied Amount - Aging Periods field. The Report Field Option window appears.
      5. In Report Field Option window, set the value to 5 in the Array Index field.
      6. Click the Format Field field until
         Calculated Fields appears.
      7. In the
         Visibility field, select Hide When Empty.
      8. In the box under the Format Field field, select Func/Rept Index.
      9. Click
         OK.
   4. Add the Vendor Totals5 field to the F1 section in the Report Layout window. To do this, follow these steps:
      
      1. Drag the Vendor Totals5 field from the calculated field list in the Toolbox window to the F1 section in the Report Layout window.
      2. In the Report Layout window, double-click the Vendor Totals5 field. The Report Field Option window appears.
      3. In Report Field Option window, select
         Data in the Display Type field.
      4. Click the Format Field field until
         Calculated Fields appears.
      5. In the box under the Format Field field, select Func/Rept Index.
      6. Click OK
   5. Add the Legend 19 field to the RF section in the Report Layout window. To do this, follow these steps:
      
      1. Drag the Legend 19 field from the calculated field list in the Toolbox window to the RF section in the Report Layout window.
      2. Double-click the Legend 19 field. The Report Field Option window appears.
      3. In Report Field Option window, select
         Data in the Display Type field.
      4. Click the Format Field field until
         Calculated Fields appears.
      5. In the box under the Format Field field, select Func/Rept Index.
      6. Click
         OK.
   6. Add the Grand Totals5 field to the RF section in the Report Layout window. To do this, follow these steps:
      
      1. Drag the Grand Totals5 field from the calculated field list in the Toolbox window to the RF section in the Report Layout window.
      2. Double-click the Grand Totals5 field. The Report Field Option window appears.
      3. In the Report Field Option window, select
         Data in the Display Type field.
      4. Click the Format Field field until
         Calculated Fields appears.
      5. In the box under the Format Field field, select Func/Rept Index.
      6. Click
         OK.
9. Close the Report Layout window, click
   Save, and then click OK to save the changes.
10. Exit Report Writer. To do this, use the appropriate method:
    
    • In Microsoft Dynamics GP 10.0 and in Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP on the
      File menu.
    • In Microsoft Business Solutions - Great Plains 8.0, click Microsoft Business Solutions - Great Plains on the
      File menu.
11. Grant access to the "PM Aged TB-Options-Detail" report. To do this, use the appropriate method:
    
    • In Microsoft Dynamics GP 10.0, follow these steps:
      
      1. Click Microsoft Dynamics GP, point to Tools, point to Setup, point to
         System, and then click Alternate/Modified Forms and Reports.
      2. In the "Alternate/Modified Forms and Reports" window, specify the following settings:
         
         • ID: Select the appropriate ID.
         • Product: Microsoft Dynamics GP
         • Type:
           Reports
      3. Under Alternate/Modified Forms and Reports List, expand Purchasing, expand PM Aged TB-Options-Detail, and then click Microsoft Dynamics GP (Modified).
    • If you use the standard security tool in Microsoft Dynamics GP 9.0 or in Microsoft Business Solutions - Great Plains 8.0, follow these steps:
      
      1. Click Tools, point to
         Setup, point to System, and then click
         Security.
      2. In the Security Setup window, specify the following settings:
         
         • User ID: Select a user who you want to grant access to the report.
         • Company: Select a company that you currently use.
         • Product: Microsoft Dynamics GP
         • Type: Modified Reports
         • Series:
           Purchasing
      3. Select the PM Aged TB-Options-Detail report in the Access List, double-click the report, and then verify that an asterisk appears next to the "PM Aged TB-Options-Detail" report.
    • If you use the advanced security tool in Microsoft Dynamics GP 9.0 or in Microsoft Business Solutions - Great Plains 8.0, follow these steps:
      
      1. On the Tools menu, point to Setup, point to System, and then click Advanced Security.
         
      2. If you are prompted, type the system password in the Please Enter Password box, and then click OK.
         
      3. In the Advanced Security window, click View under Status for current user and company selection, and then click by Alternate, Modified and Custom.
         
      4. Use one of the following steps, depending on which version is installed:
         • In Microsoft Dynamics GP 9.0, expand Microsoft Dynamics GP.
           
         • In Microsoft Business Solutions - Great Plains 8.0, expand Great Plains.
      5. Expand Reports, expand Purchasing, and then expand the PM Aged TB-Options-Detail report that you modified.
         
      6. Use one of the following steps, depending on which version is installed:
         
         • In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP (Modified).
         • In Microsoft Business Solutions - Great Plains 8.0, click Great Plains (Modified).
      7. Click Apply, and then click OK.
         
         
         
         Note By default, when you start the Advanced Security tool, the current user and the current company are selected. Any changes that you make affect the current user and the current company. However, you can select additional users in the Users area of the Advanced Security window. You can select additional companies in the Company Name area of the Advanced Security window.