How to search for allocated Inventory Items in Microsoft Dynamics GP

Issue

How can I locate an allocation for an item in Microsoft Dynamics GP when the system is indicating that my item is allocated and you cannot find the allocation anywhere? 

Resolution

This script checks the various modules and will return results of where the item is allocated. Before running the script to look for allocated quantities, be sure you have a backup made. Edit and then execute the below script in SQL Server Management Studio against the company database.

Note Be sure to replace the item number "A" in the second line with the correct item number that you are looking for.

declare @ITEMNMBR char(30)
select @ITEMNMBR = 'A'

print 'Allocated Documents in Sales Order Processing'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='SOP10200')
Begin
 print 'Allocated Orders in Sales Order Processing'
select SOPNUMBE,ITEMNMBR,ITEMDESC,ATYALLOC from SOP10200 where ITEMNMBR = @ITEMNMBR and ATYALLOC > 0 and  SOPTYPE = 2
end

if exists (select * from sysobjects where name ='SOP10200')
Begin
 print 'Allocated Invoices in Sales Order Processing'
select SOPNUMBE,ITEMNMBR,ITEMDESC,ATYALLOC from SOP10200 where ITEMNMBR = @ITEMNMBR and ATYALLOC > 0 and  SOPTYPE = 3
end

if exists (select * from sysobjects where name ='SOP10200')
Begin
 print 'Allocated Fulfillment Orders in Sales Order Processing'
select SOPNUMBE,ITEMNMBR,ITEMDESC,ATYALLOC from SOP10200 where ITEMNMBR = @ITEMNMBR and ATYALLOC > 0 and  SOPTYPE = 6
end

Print ''
print 'Allocated Returns in Purchase Order Processing'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='POP10500 and POP10310')
Begin
select A.POPRCTNM,A.ITEMNMBR, QTYRESERVED,* from POP10500 A join POP10310 B
on A.POPRCTNM=B.POPRCTNM AND A.RCPTLNNM=B.RCPTLNNM AND A.ITEMNMBR=B.ITEMNMBR
where A.ITEMNMBR = @ITEMNMBR and A.QTYRESERVED > 0
end

select A.POPRCTNM,A.ITEMNMBR, QTYRESERVED,* from POP10500 A join POP10310 B
on B.POPRCTNM=B.POPRCTNM AND A.RCPTLNNM=B.RCPTLNNM AND A.ITEMNMBR=B.ITEMNMBR
where A.ITEMNMBR = @ITEMNMBR and A.QTYRESERVED > 0

Print ''
print 'Allocated documents in Inventory'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='IV10001')
Begin
select IVDOCNBR,ITEMNMBR,TRXQTY from IV10001 where ITEMNMBR = @ITEMNMBR and TRXQTY < 0
select IVDOCNBR,ITEMNMBR,TRXQTY from IV10001 where ITEMNMBR = @ITEMNMBR and TRXQTY > 0 and IVDOCTYP = 3
end

print ''
print 'Allocated Invoices in Invoicing'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='IVC10101')
Begin
select INVCNMBR,ITEMNMBR,QUANTITY from IVC10101 where ITEMNMBR = @ITEMNMBR and DOCTYPE = 1
end

print ''
print 'Allocated Assembly documents in Bill of Materials'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='BM10300')
Begin
select TRX_ID,ITEMNMBR,ATYALLOC from BM10300 where Component_ID <> 0 and ITEMNMBR = @ITEMNMBR and ATYALLOC > 0
end

Print ''
print 'Allocated Orders in Service Call Management'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='SVC00203')
Begin
select CALLNBR,ITEMNMBR,ATYALLOC,LOCNCODE from SVC00203 where ITEMNMBR=@ITEMNMBR and  LINITMTYP='P' AND ATYALLOC <> 0
end
select CALLNBR,ITEMNMBR,ATYALLOC,LOCNCODE from SVC00203 where ITEMNMBR=@ITEMNMBR and  LINITMTYP='P' AND ATYALLOC <> 0

print 'Allocated Service Call Transfers'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='SVC00701')
Begin
select ORDDOCID,ITEMNMBR,TRNSFQTY from SVC00701 where ITEMNMBR=@ITEMNMBR and TRNSFQTY <> 0
end

print 'Allocated Service Call Transfers (serial)'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='SVC00702')
Begin
select ORDDOCID,ITEMNMBR,SERLTQTY from SVC00702 where ITEMNMBR=@ITEMNMBR and SERLTQTY <> 0
end

print 'Allocated RTV lines'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='SVC05601')
Begin
select RTV_Number,ITEMNMBR, QUANTITY, * from SVC05601 where
ITEMNMBR=@ITEMNMBR and RTV_Status=2 and CUSTOWN=0 and Transfer_Reference=''
end

select RTV_Number,ITEMNMBR, QUANTITY, * from SVC05601 where
ITEMNMBR=@ITEMNMBR and RTV_Status=2 and CUSTOWN=0 and Transfer_Reference=''

print 'Allocated Documents in Depot Management'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='SVC06100')
Begin
select WORKORDNUM,IBITEMNUM,QUANTITY,LOCNCODE from SVC06100 where IBITEMNUM=@ITEMNMBR AND WORECTYPE = 2 AND QUANTITY <> 0
End

if exists (select * from sysobjects where name ='SVC06101')
Begin
select WORKORDNUM,ITEMNMBR,ATYALLOC,LOCNCODE from SVC06101 where ITEMNMBR=@ITEMNMBR AND WORECTYPE = 2 and ATYALLOC <> 0   
end

if exists (select * from sysobjects where name ='SVC06120')
Begin
select WORKORDNUM,ITEMNMBR,SERLTQTY from SVC06120 where ITEMNMBR=@ITEMNMBR AND WORECTYPE = 2 AND SERLTQTY <> 0
End

print ''
print 'Allocated Documents in Project Accounting'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='PA10901')
Begin
select PAIV_Document_No,ITEMNMBR,PABase_Qty,LOCNCODE from PA10901 where ITEMNMBR=@ITEMNMBR and
PABase_Qty <> 0 and PAIV_Transfer_Type = 1
end

print ''
print 'This is the (general) allocated or pending issue quantity in the MOP1400 for this Manufacturing Order'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='MOP1400')
Begin
select MANUFACTUREORDER_I, ITEMNMBR, ATYALLOC from MOP1400 where ATYALLOC > 0 and ITEMNMBR = @ITEMNMBR
end

print 'This is the (bin) allocated quantity in the MOP1900 for this Manufacturing Order'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='MOP1900')
Begin
select MANUFACTUREORDER_I, ITEMNMBR, ATYALLOC, LOCNCODE, BIN from MOP1900 where ATYALLOC > 0 and ITEMNMBR = @ITEMNMBR
end

print 'This is the (lot) allocated or pending issue quantity in MOP1020 for this Manufacturing Order'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='MOP1020')
Begin
select MANUFACTUREORDER_I, ITEMNMBR, SERLTNUM, FROM_SITE_I, DOCNUMBR from MOP1020 where ITEMNMBR =@ITEMNMBR
end

print 'Pending transactions that can hold allocations'
print '==============================================================='
print ''

if exists (select * from sysobjects where name ='MOP1200 and MOP1020 and MOP1025 and MOP1026')
Begin
select * from MOP1020 where DOCNUMBR in (select PICKNUMBER from MOP1200 where POSTED=1)
select * from MOP1025 where MOPDOCNUM in (select PICKNUMBER from MOP1200 where POSTED=1)
select * from MOP1026 where MOPDOCNUM in (select PICKNUMBER from MOP1200 where POSTED=1)
end