Common Errors Creating and Assigning Flow Approvals

InvalidApprovalCreateRequestAssignedToNoValidUsers 

Required field 'assignedTo' contained no valid users in the organization 

This error occurs if the input value(s) to the Assigned To field of the approval action was either not a well-formatted email address, UPN, or AAD object id, or it was well-formatted, but did not match any users in Microsoft Graph. If multiple users were specified (semi-colon delimited), then this means that all entries could not be found in Graph. 

InvalidApprovalCreateRequestAssignedToMissing 

Required field 'assignedTo' is missing or empty. 

This error occurs if the Assigned To field of the approval action did not contain any values. The Flow designer prevents any Flows from being saved without any value for this field, so typically this can occur if the Assigned To field is populated from the output of some other step and for this Flow run, there was no value for the expression or output field. 

InvalidApprovalRequestor 

The approval requestor must be a single, valid user account within your organization 

This error occurs if the input value(s) to the Assigned To field of the approval action was either not a well-formatted email address, UPN, or AAD object id, or it was well-formatted, but did not match any users in Microsoft Graph. It will also be returned if multiple value users were specified for the requestor field. 

InvalidXrmRecordId

The provided record id '...' is null or invalid

The record identifier passed to "Wait for an approval" is null, empty, or not a guid (in the format xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx). This value should be populated with the approval id from "Create an Approval".

GraphUserDetailByEmailMultipleFound 

Found multiple matching users ('38bc1663-6f91-43a4-b998-18ac7bd5e2d7, 8c1ab6cf-2f6b-44be-8f56-ba7f304d661e ') for 'someUserName@contoso.com'. 

This error will occur if two users in Microsoft Graph were found for the same Assigned To input (email address or UPN). Rather than potentially assign the approval to the wrong user account, Flow will fail the run. The unique AAD object ids for the 2 or more matching records are returned in the error message so that users can investigate further with a user administrator in their tenant. (The user accounts can be viewed on graph.microsoft.com).  

See Flow CDS Provisioning Errors for more detailed information about these provisioning errors. 

CdsInstanceDisabled 

The Common Data Service database for this environment is disabled 

The Common Data Service instance has been disabled in this environment. This is not expected, and is may related to the expiration of all Flow & CDS plans within your AAD tenancy. To ensure the database can be enabled, make sure at least one user has active plans. 

CdsInstanceNotReady 

The Common Data Service database for this environment is not yet ready.  

The database for this instance is still being provisioned, or has failed provisioning. Re-running a Flow that uses approvals will attempt to re-provision the instance.  

CdsUserDoesNotHavePermissionsToCreateDatabase 

The current user does not have permissions to create a Common Data Service database for this environment. Please ask an environment administrator to create the database.  

For non-Default Flow and PowerApps environments, only environment admins can directly (through the Flow Admin portal) or indirectly (through Flow Approvals) create the Common Data Service database. Either an administrator must 

Microsoft Flow has not yet been able to set up the Approvals solution within the database for this instance.  

XrmProvisionInstanceFailed 

Failed to create the Common Data Service database in this environment with status code 'ViralServicePlanRequired'. 

ResourceDisabledInTenant  

Resource 'https://publishers.crm.dynamics.com' has been disabled by your tenant adminstrator. Contact your tenant administrator and request that they enable 'https://publishers.crm.dynamics.com' in the Azure Portal. 

ApplicationDisabledInTenant

'The Flow Enterprise Application has been disabled by your tenant adminstrator. Contact your tenant administrator and request that they enable Microsoft Flow applications 'Microsoft Flow Service' (AppID: '...') and 'Microsoft Flow CDS Integration Service' (AppID: '...') in the Azure Portal.'.

One or more necessary AAD applications for Approvals to work have been disabled by your tenant administrator(s). An administrator will need to re-enable the application(s) in the Azure portal.

InvalidApprovalCustomOptions 

The response options provided for this approval are invalid.  Options must be less than 100 characters and cannot be blank. 

This occurs if the input to the Custom Response options for an approval are invalid and need to be fixed in the Flow designer. The constraints are specified in the error message itself. 

InvalidApprovalCreateRequestTitleMissing

Required field 'title' is missing or empty

The approval title was null or empty, which is not supported.

XrmApplyUserNotMemberOfSecurityGroup

Could not create a CDS system record representing user '447d6a60-1794-4f74-9ddb-397e41d86ba7'. Please ask a database administrator to add the user to the authorized security group.'.

The CDS database for this environment is protected by a security group. An owner of the security group will need to add all approval creators, requestors, and recipients to the security group. The security group can be configured from the Power Platform Admin Center.

XrmApprovalsGeneralPermissionsError

'Encountered a general permissions error trying to access the CDS database. This could be caused by modification of the approvals administrator or user roles, or by an incompatible plugin. 

Ensure no custom plugins restrict access to the approvals data entities for either organization users for the Power Automate service principal used to provision records (flowdev@microsoft.com)