A country-specific update for Spain: Collections in cash report generation and transmission to the SII system on Microsoft Dynamics 365 for Finance and Operations

Electronic Messages functionality is a new functionality in Microsoft Dynamics 365 for Finance and Operations which is provided to maintain different processes of electronic reporting of different document types.

Import data from data entities

To set up Electronic Messages functionality for Collections in cash reporting use predefined data which is delivered as Data entity. To do so, download related data entities from LCS portal first - open http://lcs.dynamics.com/ and after log on the portal click on Shared asset library.

Select Data package > ES SII Electronic messages setup and save the archive specifying the path where the Data entities should be stored.

After that enter Microsoft Dynamics 365 for Finance and Operations and open Workspaces > Data management and click Import:

Fill in a name for importing job, select Package in Source data format and click Upload button:

Select an archive previously saved from LCS portal, wait until all the included data entities will be shown on the screen, click Import on the Action pane.

You will get a notification in the Messages or you may manually refresh the page to see data importing progress. When the importing process is completed, you will see the results on Execution summary page.

Parameters setup

After Data entities are imported to the data base, Electronic Messages functionality is almost ready for work. You need to additionally set up the following steps:

1. Open Tax > Setup > Electronic messages > Executable class settings, select MonitorCollectionInCash executable class and click Parameters on Action pane. Select in the Pending cancel field CancelacionPendienteand and in Corrected field Corregido click OK:

2. Open Tax > Setup > Electronic messages > Executable class settings, select SIIPartyAttributesEvaluation executable class and click Parameters on Action pane. Select in the Registration number field ID, in Tax ID type – IDType and in field Party ISO code – CodigoPais, click OK:

3. Set up GER configurations for Electronic messages processing actions. Open Tax > Setup > Electronic messages > Message processing actions and set up related GER configurations in Format mapping field for the following actions:

Message processing actions name	GER configuration
GenerateMessageCIC	SII Collection in Cash

4. Set up Web service settings. Open Tax > Setup > Electronic messages > Web service settings, select CollectionInCash and click Edit on Action pane. Select Key vault certificate from the list.

5. Number sequences in General ledger parameters:

Number sequences reference	Number sequences description
Message	Unique key for message
Message item	Unique key for message item

"Message" number sequence

Set up a non-continuous number sequence for this Reference. This number sequence will be used for numbering messages on their generation. This number is not used in the reporting for SII.

"Message item" number sequence

Set up a non-continuous number sequence for this Reference. This number sequence will be used for numbering message items on their population from the source tables. This number is not used in the reporting for SII.

Overview of the Electronic messages functionality setup

To get Electronic Messages functionality ready manually (without importing predefined setup via data entities), you need to set up the following menu items:

• Message item types
• Message item statuses
• Message statuses
• Message item additional fields
• Executable class settings
• Populate records actions
• Web services settings
• Message processing actions
• Electronic message processing

Message item types

Set up Message item types to identify which types of records will be used in Electronic messages.

To set up Message item types, open Tax > Setup > Electronic messages > Message item types.

Fields description:

Field name	Field description
Message item type	Enter a name for the Message item type (For example "Customer invoice").
Description	Enter a description of a Message item type.

Message item statuses

Set up Message item statuses to identify which statuses will be applicable for Message items in the processing you are setting up.

To set up Message item statuses, open Tax > Setup > Electronic messages > Message item statuses.

Fields description:

Field name	Field description
Message item statuses	Enter a status name for the Message items in you processing (For example "Created").
Description	Enter a description of a Message item status.

Message statuses

Set up Message statuses to identify which statuses will be applicable for Message items in the processing you are setting up.

To set up Message item statuses, open Tax > Setup > Electronic messages > Message item statuses.

Fields description:

Field name	Field description
Message item statuses	Enter a status name for the Message items in you processing (For example "Created").
Description	Enter a description of a Message item status.

Message item additional fields

Electronic messages functionality lets populate records from a transactional table to prepare for reporting and report them. Sometimes, there is not enough information in the transactional table to report a record according to report requirements. To let a user to fill in all the necessary for the reporting information in relation with a record to be reported, set up Message item additional fields. To do so, open Tax > Setup > Electronic messages > Message item additional fields.

Fields description:

Field name	Field description
Message item additional field name	Set up a name of an additional attribute of Message items related to the process. This name will be show in user interface during working with the process and may also be in use in related to the process GER configurations.
Message item additional field description	Set up a description of an additional attribute of Message items related to the process.
Field value	Enter a value of a field to be used in relation with a Message item in reporting.
Field value description	Enter a description of a value of a field to be used in relation with a Message item in reporting.
Account type	Some additional fields values may be restricted for particular Account types. Set up one of the following: All, Customer, Vendor.
Account code	If you selected Customer or Vendor in the Account type field, you may restrict additional fields value usage by particular group or table.
Account/Group number	If you selected Customer or Vendor in the Account type field and group or table in Account code filed, you may specify particular group or counteragent in this field.
Effective	Set up a date from which the value should be taken into consideration.
Expiration	Set up a date before which the value should be taken into consideration.

Executable class settings

Executable class is an X++ method or class which can be called by the Electronic messages processing in relation with an action to some evaluation needed for the process.

To manually set it up, open Tax > Setup > Electronic messages > Executable class settings, create a line and fill in:

Field name	Field description
Executable class	Set up a name which will be used during setting up of an Electronic message processing action related respective to call this class.
Description	Set up a description of an Executable class
Executable class name	Select an X++ Executable class
Executable level	The value will be filled in automatically as it should be predefined for the Executable class. The field's value restricts on with level related evaluation should be executed.
Class description	The value will be filled in automatically as it should be predefined for the Executable class.

Populate records actions

Populate records actions should be used to set up action which adds records to be sent to the Electronic message item table. To do so, open Tax > Setup > Electronic messages > Populate records actions and create a new record for each action which should add records to the table.

To manually set it up, fill in:

Field name	Field description
Populate records action name	Identify a name for to be used for action which populated records in your process.
Populate records action description	Add a description for to be used for action which populated records in your process.

Add as much lines on Datasources setup fast tab as more data sources should be used for the process.

Field name	Field description
Name	Specify a name for a data source.
Message item type	Specify message item type which should be used on record creation for the data source.
Account type	Specify Account type which should be associated with record form the created data source.
Master table name	Specify name of the table in AX which should be a data source.
Document number field	Specify field name in the selected table from which a Document number should be taken.
Document date field	Specify field name in the selected table from which a Document date should be taken.
Document account field	Specify field name in the selected table from which a Document account should be taken.
Use query	If selected, set up a query by Edit query button on the fast tab. Otherwise all the record will be populated from the data source.

Web services settings

Web services settings used to setup data transmission directly to a web service.

In case of Key Vault certificate usage, activate Use advanced certificate store parameter on System parameters:

Message processing actions

Use Message processing action to create actions for you processing and set up their parameters.

General fields description:

Field name	Field description
Action type	Set up type of action. Following values are available: Populate records – use this type of action to associate a previously set up Populate records action. This is needed to be able set up result status and include related action into a processing. Message item execution level – use this action type to set up an execution class evaluation on Message item level. Electronic reporting export – use this type for actions which should generate a report based on export GER configuration. Electronic reporting import – use this type for actions which should generate a report based on import GER configuration. User processing – use this type for actions which suppose some manual actions by user. For example, update status of messages items. Web service – use this type for actions which should provide transmission of a generated report to a web-service. Message execution level – use this type to set up an executable class which should be evaluated on Electronic message level.
Message item type	This parameter is available for actions of Message item execution level, Electronic reporting export, Electronic reporting import types of action. Using it you may identify for records of which type the action should be evaluated. If you don't specify particular message item type in this field, all the message item types of defined for the processing will be evaluated.
Executable class	This parameter is available for actions of types Message item execution level and Message item execution level. In this field, you may specify previously created Executable class settings.
Populate records action	This parameter is available for actions of type Populate records. Use this parameter to associate a previously set up Populate records action.

Initial statuses fields description:

Field name	Field description
Message item status	Specify Message item statuses for which selected Message processing action should be evaluated.
Description	This field shows a description specified for the selected Message item status.

Initial status fast tab is not available for actions of initial type: Populate records.

Result statuses fields description:

Field name	Field description
Message status	This field is available for Message processing actions which evaluating on Message level. For example, it is available for action types: Electronic reporting export, Electronic reporting import; and not available for action types: User processing, Message item execution level.
Description	This field shows a description specified for the selected Message status.
Response type	This field shows a Response type specified for the selected Message status.
Message item status	You may specify in this filed Resulting statuses which should be available after the selected action is evaluated for Message processing actions which evaluating on Message item level. For example, for action types: User processing, Message item execution level. For Message processing actions which evaluate on Message level, this field shows Message item status set up for the selected Message status.

Electronic message processing

Electronic message processing is a basic concepts of the Electronic messages functionality. It aggregates actions which should be evaluated for the Electronic message. Where actions can be linked via initial and result status or started independently (User processing action type). On Electronic message processing page, user may also select Additional fields which should be supported for the processing.

To select for Collections in cash report particular customers payment transactions related to cash, you need to setup Main accounts on which these transactions are reflected. To do so, open Tax > Setup > Sales tax > Cash ledger accounts.

This form was previously used to the same purpose for form 347. You need to setup Cash ledger accounts as it was done before for form 347.

Before reporting Collections in cash data, related amounts should be aggregated in the system. To do so, open Tax > Declarations > Sales tax > Collections in cash reports.

Each Collections in cash report should be created and reported for one calendar year. Click Generate button on Action pane of the Spanish collections in cash reports form to create a report for a year.

Enter a year you are going to report Collections in cash in Fiscal year field and set up a Minimum amount of payments in cash in related field. Click OK button to start report generating.

When generating of a Collections in cash report is completed, you can review created report lines. To do so, click Lines button.

You cannot delete Collections in cash report. But you can re-generation a report for the same year. When you start a Collections in cash generation for already created report amounts for each Customer in, it will be updated according to the currently registered data in the data base. If some previously settled amounts are reversed, and an amount in cash by a customer should not be reported any more than the related line will be deleted from the report. At the same time, if some additional settlement were by a customer were done in the selected year, then this customer will be added to the report with the related amount in cash.

Note When there are reports for several years, re-generation of a report for an earlier year may cause that information in the later year became not valid. System does warning about this but doesn't forbid doing this. If you expect some changes in a report for later period, you will need to re-generate it also.

To work with Electronic Messages functionality in Microsoft Dynamics 365 for Finance and Operations, use Tax > Reports > Electronic Messages > Electronic message items.

On Electronic message items page, user can do all the actions to generate Collections in cash report using the following functions:

• Run processing,
• Generate report,
• Update status,
• Electronic messages,
• Original document.

Electronic message items form presents all message items, related to each of them action log and values of addition attributes.

Electronic message items fields description:

Field name	Field description
Processing	The field shows the name of the processing due which the Electronic message items was created.
Message item	The number of a message item. This number is assigned automatically according to an Electronic message items number sequence in General ledger parameters.
Message item date	Date when an electronic message item is created.
Message item type	Identifies type of schema the related invoice should be included. This field can be filled in automatically only on record population to the register.
Message item status	The field reflects the actual status of the invoice in correspondence with the Type of schema.
Transmission date	For a processing which implement an automatically transmission of a generated report outside of the system, Date of transmission field shows the date when a message item was transmitted.
Document number	Number of original document corresponding to the Type of schema. This field can be filled in automatically only on record population to the register.
Account number	Account number of a counterparty corresponding to the Type of schema. This field can be filled in automatically only on record population to the register.
Message	The number of a message. This number is assigned automatically according to a Message number sequence in General ledger parameters.
Message status	The field shows actual status of an Electronic message.
Next action	This field shows next actions which can be initiated for the current status of a message item.

Additional attributes fields description:

Additional attributes values for Collections in cash report:

Field name	Field description
ID	Tax identifier of a counterparty. This value is identified by the system during EvaluationFields action and will be printed in the report in <NIF> tag or in <IdOtro><ID> tag.
IDType	Type of the Tax identifier of a counterparty. This value is identified by the system during EvaluationFields action and will be printed in the report in <IdOtro><IDType> tag. If the ID field value should be printed as <NIF>, the IDType field value should remain empty. Basically, values applicable for this type are described in the official SII documentation as L4 “Identification types in the country of residence”.
CodigoPais	ISO code of a counterparty. This value is identified by the system during EvaluationFields action and will be printed in the report in <IdOtro><CodigoPais> tag.
TipoComunicacion	Type of the communication. This value is identified by default as A0 and will be printed in the report in <TipoComunicacion> tag. Basically, values applicable for this type are described in the official SII documentation as L0 "Communication Type". When a record will be successfully registered in the SII system, this field value will be updated to A1.

Run processing

Use this function to automatically update Message items. To do so, click Run processing button on the Menu of the Electronic message items form and select InvoiceCommunication in the Processing field.

Mark Select action parameter and select an action if you want to perform a particular action, or leave Select action parameter unmarked if you want to start the whole process.

For InvoiceCommunication process the following actions will be performed:

1. Populate invoices – invoices will be added to the Message item table,
2. Attrib. evaluation – Document type field values will be evaluated for all the added invoice.

All other actions set up as Separate action and will not be started automatically.

Generate report

Use this function to generate a report. Select the process in processing field and action related to the report you want to generate in the Action field and click OK. For CollectionInCash processing, there is only one report available which is related to the GenerateMessageCIC action. Select it if you want just generate the report without sending it.

Update status

Use this function to update status for a message item for a number of message items by criteria.

For CollectionInCash process, the following Update status actions can be performed:

1. Exclude message item – to exclude some invoices from a query which is used during report generation.
2. Update to Canceled – to mark invoices which were canceled in the Authority data base.
3. Update to initial st – to reverse an invoice status to initial (Populated or Evaluated).

Electronic messages

Use this function to review an Electronic message related to the selected message item.

You may also review all the XML files corresponding to the message item (invoice). To do so, click on Message field of the message item or Electronic message button on the Action pane. On the Electronic message form, select a message for which you want to review an XML report and click on Attachment button on Action pane:

Thus, you will see a form where you may review all the details related to the message. To see the XML file, select a file in the list (request.xml) and click on Open button on the Action pane:

Original document

Use this function to open Invoice journal for the selected message item (invoice).

Electronic message items of Collections in cash type (CobrosEnMetálico) are related with Collections in cash report lines.

To maintain data integrity between these two interfaces, system monitors changes in Collections in cash report and automatically reflects changes as following:

Action in Collections in cash report	Reflection in SII register
On Generation function an amount in cash was updated.	If there is a related Electronic message item which was already Registered, then its status will be reverted to Corregido (Item corrected). That means that this register has to be re-sent to SII.
On Generation function a report line was deleted.	If there is a related SII line which was already Registered, then its status will be reverted to  Pending cancel. That means that you should delete related record in SII system data base, and then update this line status to Canceled using Status > Cancelled function.
On Generation function a report line was added.	This will be a new Electronic message item. Use common process to register it in SII system.

To maintain data integrity, lines in Collections in cash report cannot be deleted manually.

Prerequisites

You must have the following product installed to apply this hotfix:

• Microsoft Dynamics 365 for Finance and Operations

To update your system, the package with the following KB number should be downloaded from http://lcs.dynamics.com/ and installed: 

4072645

The whole list of KB numbers of prerequisites packages is provided in the related GER configurations.

Restart requirement

You must restart the Application Object Server (AOS) service after you apply the hotfix.

If you are encountering an issue downloading, installing this hotfix, or have other technical support questions, contact your partner or, if enrolled in a support plan directly with Microsoft, you can contact technical support for Microsoft Dynamics and create a new support request. To do this, visit the following Microsoft website:

https://mbs.microsoft.com/support/newstart.aspx

You can also contact technical support for Microsoft Dynamics by phone using these links for country specific phone numbers. To do this, visit one of the following Microsoft websites:

Partners

https://mbs.microsoft.com/partnersource/resources/support/supportinformation/Global+Support+Contacts

Customers

https://mbs.microsoft.com/customersource/northamerica/help/help/contactus

In special cases, charges that are ordinarily incurred for support calls may be canceled if a Technical Support Professional for Microsoft Dynamics and related products determines that a specific update will resolve your problem. The usual support costs will apply to any additional support questions and issues that do not qualify for the specific update in question.

Note This is a "FAST PUBLISH" article created directly from within the Microsoft support organization. The information contained here in is provided as-is in response to emerging issues. As a result of the speed in making it available, the materials may include typographical errors and may be revised at any time without notice. See Terms of Use for other considerations.