Estonian VAT declaration with invoice appendices for Microsoft Dynamics AX 2009 SP1, 2012 R2 and 2012 R3

Enable the feature

To enable the feature in AX 2012 R2 and Ax 2012 R3, country\region of the address in the legal entity must be Estonia. (Organization administration -> Setup -> Organization -> Legal entities, tab Address).

To enable the feature in AX 2009 SP1, follow these steps:

1. Enable configuration keys. To do this, follow these steps:
   1. Under Administration, expand Setup, expand System, and then click Configuration.
   2. In the Configuration dialog box, expand Country / Regional specific features, and then click to select the Estonia check box.
   3. In the Configuration dialog box, expand Country / Regional specific features , expand Multiple countries/ regions, expand General ledger - extensions for Eastern European countries, and then click to select the Extended VAT reporting check box.
2. Under Basic, expand Setup, and then click Company information.
3. On the Other tab, set the Country/Regional specific functionality value to Estonia.

Configure VAT declaration tax codes

VAT declaration tax codes are used for mapping between sales tax codes and values required in the declaration (20, 9, 20erikord or 9erikord). In addition, for every tax code it is possible to specify optional sales and purchase comment codes (01, 02, 03 for sales and 11, 12 for purchase).

To configure, follow these steps:

Define sales tax reporting codes

Sales tax reporting codes collect several sales tax codes information into one report line. Typical setup is one sales tax reporting code for every calculated field in the VAT declaration.

You can define sales tax reporting codes in the Sales tax reporting codes dialog box. To open the Sales tax reporting codes dialog box, under General ledger, expand Setup, expand Sales tax, expand External, and then click Sales tax reporting codes.

Following Sales tax reporting codes are supported for Estonian report layout, which correspond to each line of VAT declaration.You can configure the line amount sign inversion for each Sales tax reporting code by selecting + or – in the column Sign.

Map sales tax reporting codes to sales tax codes

To do this, follow these steps:

Note Aboveconfiguration is an example and highly depends on the structure of used sales tax codes defined by user. In order to have values calculated and transferred to the declaration you must set relevant sales tax reporting code for each tax code in one or multiple fields on Report setup tab for each tax code used in the sales tax payment process.

Run the sales tax payment process to prepare the monthly VAT statement

In the end of the VAT reporting period, run the Sales tax payment function to calculate statement line amounts for created definition of sales tax reporting codes. To run the function, under General ledger, expand Periodic, expand Sales tax payments, and then click Sales tax payments.

Notes

• You must enable the Date of Vat register parameter in the General ledger parameters dialog box if the company is required to use the date of the VAT register instead of the tax transaction date.
• The Report layout selected of the Sales tax authority configured for Settlement period must be Estonian report layout.
• Estonian VAT declaration supports Cash accounting scheme and fill in relevant information in Sales and Purchase annexes if Conditional sales tax is enabled in General ledger parameters and sales tax with settlement periods are configured for it.

Prepare monthly VAT statement, and then export to the XML file

To do this, follow these steps:

1. Under General ledger, expand Reports, expand External, and then click Sales tax payments.
2. In the Sales tax payments form, select the sales tax payment line for the monthly VAT declaration, and then click Export VAT XML file.
   
   Notes
   • The system enables you to select more than one sales tax payment line for one requested period.
   • If the selected lines occurred in more than one settlement period, you will receive an error message.
3. Specify the required information in the following fields:
   • File name: Specify the name and path of the exported XML file.
   • Name: Specify the employee who creates the declaration
   • Declaration period type: Select one of the following declaration types
     • Normal
     • Bankruptcy
   • Invoice threshold: Specify the threshold of the sum for the net amount of invoices per customer or vendor in a reporting period must to be included in annexes
   • In the Export group mark following to export the declaration as single document or in parts
     • Declaration: To export the declaration body
     • Sales annex: To export invoices and credit notes in the Sales annex
     • Purchase annex: To export invoices and credit notes in the Purchase annex
   Note The field values in the Period group are populated automatically based on a definition that is created in the Sales tax settlement periods dialog box. To open the Sales tax settlement periods dialog box, under General ledger, expand Setup , expand Sales tax , and then click Sales tax settlement periods . These field values in the Period group cannot be edited. 4. Click OK to export the monthly VAT statement to a file.
4. Click OK to export the monthly VAT statement to a file.

Hotfix information

A supported hotfix is available from Microsoft. There is a "Hotfix download available" section at the top of this Knowledge Base article. If you are encountering an issue downloading, installing this hotfix, or have other technical support questions, contact your partner or, if enrolled in a support plan directly with Microsoft, you can contact technical support for Microsoft Dynamics and create a new support request. To do this, visit the following Microsoft website:

https://mbs.microsoft.com/support/newstart.aspx

You can also contact technical support for Microsoft Dynamics by phone using these links for country specific phone numbers. To do this, visit one of the following Microsoft websites:

Partners

https://mbs.microsoft.com/partnersource/resources/support/supportinformation/Global+Support+Contacts

Customers

https://mbs.microsoft.com/customersource/support/information/SupportInformation/global_support_contacts_eng.htm

In special cases, charges that are ordinarily incurred for support calls may be canceled if a Technical Support Professional for Microsoft Dynamics and related products determines that a specific update will resolve your problem. The usual support costs will apply to any additional support questions and issues that do not qualify for the specific update in question.