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How to create an Excel spreadsheet to load actuals into Forecaster 7.0 using Management Reporter 2012

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Summary

This article discusses how to create a Microsoft Management Reporter 2012 report, and how to export that report to Microsoft Excel in order to use the file to import data into Microsoft Forecaster 7.0.

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More Information

To do this, follow these steps:
  1. Open Management Reporter and log on to the company you need to import data.
  2. Create a new Row Definition.
    1. To add the desired accounts, click Edit, and then click Add Rows from Dimensions. All dimensions should have the ampersand (&) to import all possible combinations. 

      Note This may include just profit and loss accounts, so make sure that you remove the Normal Balance of C for any of the account types that have typical credit balances.

      Note       The data will need to be modified in Excel to the proper segments in Forecaster before you complete the import.
    2. Save the Row Definition.
  3. Create a new Column Definition.
    1. Select a DESC column, an ACCT column, and 12 FD columns using PERIODIC (each column is hard-coded using period 1 through period 12).

      Note The DESC column is not needed for the import to Forecaster, but is required for the Management Reporter report.
    2. Save the Column Definition.
  4. Create a new Report Definition.
    1. On the Report tab, choose the Row Definition and Column Definition created in step 2 and step 3.
    2. On the Headers and Footers tab, delete all headers.
    3. On the Settings tab, clear the option Display currency symbol on first row and Display blanks for zero amounts. Select Whole Dollars for the Rounding precision. Select Display rows with no amounts if you want to bring over all amounts including those with a zero budget amount.
    4. Click Save, and then click Generate to generate the report.
  5. Export the Management Reporter report to Microsoft Excel.
    1. In Report Viewer, click File, point to Export and then click Microsoft Excel. Clear all the Microsoft Excel options and clear the Include comments option. Select the option Open workbook after exporting.
  6. Open the report in Excel.

    Note You must split the full account column and you may need to concatenate the accounts in Excel for a successful import to Forecaster. To determine the segments and the order of the accounts in Forecaster, log on to Forecaster and click Setup, click Segments, and then click Definition.

    Note Segment numbers in the Excel worksheet with leading zeros will need to be saved as a text field in Excel when you split the full account or the Department 0010 may change to Department 10, causing these records to fail during the import.
    1. Click File, click Save as, choose Text (Tab delimited).txt for the Save as type, and then click Save.
  7. In Forecaster, click Tools, click Import, and then click Data.

    Note Make sure have a valid backup of the Forecaster database before you import the data.

    Note Additional details on the Import data process can be found in the Forecaster Help screens under the Contents tab, expand Loading Data, expand Import, then click Import Data. You can also use the Search tab and type: Import Data.
    1. Type a batch name, and then click Browse to locate the .txt file you saved from step 6A.
    2. For the Column selection, choose either Number of columns or Input Set.

      Note If you choose the Input Set option, make sure you have the input set created in Forecaster first.
    3. For the File format, choose Delimited.
    4. Click Next.
    5. Map the field to the appropriate Position in File.
    6. Confirm the segment positions chosen and the months of data, then click Next.
    7. Confirm the Source file to load, and then click Finish.

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Keywords: kbmbsmigrate, kbmbspartner, kbsurveynew, kb

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Article Info
Article ID : 2935967
Revision : 1
Created on : 1/7/2017
Published on : 3/11/2014
Exists online : False
Views : 341