An update that enables to manage EU entry certificates in Microsoft Dynamics AX

This article describes that an update is available to enable you to manage the proof of EU delivery documents in Microsoft Dynamics AX 2009 Service Pack 1 (SP1).

This update enables the following feature:

When a company receives an EU entry certificate, a proof of delivery that is signed by the customer in the destination country (an EU entry certificate), the document can be uploaded to Microsoft Dynamics AX and be linked to a relevant invoice as a proof of EU delivery. This proof is necessary for invoices that are issued without value-added taxes (VAT) for sales to EU countries and this proof must be available for audit by tax authorities. In Denmark, a proof of delivery to another EU country is primary requested when goods are picked up in Denmark by the EU customer.

• A new Entry certificate journal is available from Account Receivable Journals to manager receive certificates. All issued certificates are shown in the upper section of this journal. In this journal, you can also create new records for third party certificates.
• Certificates signed by customers can be uploaded as documents in document management. An uploaded certificate will automatically activate marking on the certificate line - field for Uploaded certificates.
• In the lower section of the Entry certificate journal, you can create new lines. When a line is created, you can look up invoices for this certificate. For third party certificates, the look up will show invoices for the customer for which a third party certificate line has been created in the uppers section of the form.
• The source of audit is the Invoice journal. In the Invoice journal, for each invoice, you can see if a signed certificate from a customer is required or not required (default from customer/sales order setup), or if a signed certificate has already been received.
• You can change the certificate status of the invoice by using the Entry certificate button and the Change Status option.