This is by design. The system places a lock on any check number in use and increments the Next Check number accordingly as multiple users continue to work. If one user is in a window that locks a check number, and later decides to back out of the window, there is a possibility for that check number to be skipped.
Listed below are several scenarios when a check number could be skipped:
1. If a user enters any of the following windows, the system will place a lock on that next check number in use and will increment the Next Check Number in the Checkbook Maintenance window. If a different person prints checks simultaneously and for some reason the first person does not create the check, then a check might be skipped.
- Payables Manual Payment Entry
- Miscellaneous Check
- Bank Transaction Entry
- Print Payables Transaction Check
- Print Payables Checks
- Payroll Manual Check
- Print Payroll Checks
For example, if the last check number used was 1280 and a user opens one of the above windows, the check number that populates the window wil increment to 1281. At the same time if another user enters one of the windows above to write a check, then the system sees that 1281 is in use and increments the next check number to 1282 for the second user. If the first user decides not to post the check 1281 and closes the window, then the check 1281 remains unused in the system and is skipped.
2. When an alignment form is printed, the check number is incremented.
3. If a check is printed to screen or file, the next check number is incremented.
4. If a check is being printed for the same checkbook through any other module, then the next check number will be incremented.
5. If users manually edits the 'Next Check Number' field in the Checkbook maintenance window, then there is a chance to skip check numbers, depending on what the user has entered.
6. If multiple modules are using the same checkbook, then the next check number increments when a check is printed.