In Microsoft Excel, when you use the PivotTable command to create a table from a list, the data is always summarized according to the option that is selected in the Summarize By list of the PivotTable Field dialog box. Because this list box does not have a "no summarization" option, there is no way to use a PivotTable to tabulate the data without summarizing it in some way. This article shows how you can use Microsoft Visual Basic for Applications code to create such a table.
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Example Macro
As an example, suppose that a company makes four products, each of which is available in three sizes. To use the sample code provided below, create an Excel worksheet that contains the following information:A1:Cust. B1: Product C1:Size D1: E1: F1:Sml G1:Med H1:Lrg A2: J B2: widget C2: sml D2: E2: Doodad F2: G2: H2: A3: B B3: gizmo C3: med D3: E3: Gizmo F3: G3: H3: A4: C B4: doodad C4: sml D4: E4: Thing F4: G4: H4: A5: F B5: gizmo C5: lrg D5: E5: Widget F5: G5: H5: A6: M B6: doodad C6: lrg D6: E6: F6: G6: H6: A7: A B7: gizmo C7: sml D7: E7: F7: G7: H7: A8: A B8: doodad C8: lrg D8: E8: F8: G8: H8: A9: H B9: gizmo C9: sml D9: E9: F9: G9: H9: A10:J B10:widget C10:med D10:E10: F10: G10: H10:
Sub BuildTable()
Dim ListRow, TableRow, TableColumn As Integer
Dim TableEntry As String
Dim CellToFill As Range
Range("F2:H5").ClearContents
ListRow = 2
Do Until Cells(ListRow, 1).Value = ""
' Get table entry from first column of list.
TableEntry = Cells(ListRow, 1).Value
' Get position of product name within range of row titles.
TableRow = Application.Match(Cells(ListRow, 2), _
Range("E2:E5"), 0)
' Get position of product size within range of column titles.
TableColumn = Application.Match(Cells(ListRow, 3), _
Range("f1:h1"), 0)
Set CellToFill = Range("e1").Offset(TableRow, TableColumn)
' If there's already an entry in the cell,
' separate it from the new entry with a comma and space.
If CellToFill.Value <> "" Then CellToFill.Value = _
CellToFill.Value & ","
' Add the new entry to the cell.
CellToFill.Value = CellToFill.Value & TableEntry
ListRow = ListRow + 1
Loop
End Sub
E1: F1:Sml G1:Med H1:Lrg E2: Doodad F2:C G2: H2:M,A E3: Gizmo F3:A,H G3:B H3:F E4: Thing F4: G4: H4: E5: Widget F5:J G5:J H5: