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XL2000: How to Create PivotTable from Word

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This article was previously published under Q213697

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Summary

This article includes a sample Microsoft Visual Basic for Applications macro. The macro uses Automation to build a PivotTable in Microsoft Excel and returns the data back to Microsoft Word.

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More information

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
The following example, when run from Microsoft Word, creates a Microsoft Excel PivotTable, inserts the data into a new Microsoft Word document, and then arranges the data in a table format. If the GetObject function returns error 429, the example uses the CreateObject function to start a new session of Microsoft Excel. If the CreateObject function is used, the example uses the Quit method to close the new instance of Microsoft Excel. To use this example, follow these steps:
  1. Create a worksheet in Microsoft Excel with data similar to the following: 
          A1: Region    B1: Office    C1: Sales
      A2: North     B2: Alpha     C2: 100
      A3: East      B3: Beta      C3: 120
      A4: West      B4: Alpha     C4: 130
      A5: North     B5: Beta      C5: 100
      A6: East      B6: Beta      C6: 140
      A7: West      B7: Alpha     C7: 110

    Then, save the workbook in the My Documents folder with the name Sales.xls.
  2. In Microsoft Word, point to Macro on the Tools menu and click Visual Basic Editor. On the Insert menu, click Module and type the following macro: 
          Sub Create_PivotTable()

         Dim xlObj As Excel.Application
         Err.Number = 0

         On Error GoTo notLoaded
         Set xlObj = GetObject(, "Excel.Application.9")

         notLoaded:
         If Err.Number = 429 Then
            Set xlObj = CreateObject("Excel.Application.9")
            theError = Err.Number
         End If
         xlObj.Visible = True
         xlObj.Workbooks.Open FileName:="C:\My Documents\Sales.xls"

         With xlObj
            .Range("A1").Select
            .ActiveSheet.PivotTableWizard SourceType:=xlDatabase, _
             SourceData:= "Sheet1!R1C1:R5C3", TableDestination:="", _
             TableName:="PivotTable1"
            .ActiveSheet.PivotTables("PivotTable1").AddFields _
             RowFields:="Office", ColumnFields:="Region"
            .ActiveSheet.PivotTables("PivotTable1"). _
             PivotFields("Sales").Orientation = xlDataField
         End With

         xlObj.ActiveSheet.UsedRange.Select
         Documents.Add

         With xlObj
            For Each newCell In .Selection
               With Selection
                  .InsertAfter Text:=newCell.Value
                  mCount = mCount + 1
                  If mCount Mod xlObj.Selection.Columns.Count = 0 Then
                     .InsertAfter Text:=vbCr
                  Else
                     .InsertAfter Text:=vbTab
                  End If
               End With
            Next newCell

            ActiveDocument.Range.ConvertToTable _
            Separator:=wdSeparateByTabs
            ActiveDocument.Tables(1).AutoFormat _
            Format:=wdTableFormatClassic1
         End With

         If theError = 429 Then
             xlObj.DisplayAlerts = False
             xlObj.Quit
         Endif
         Set xlObj = Nothing

      End Sub

  3. On the Tools menu, click References. Click to select the Microsoft Excel 9.0 Object Library check box. Click OK.

    This step allows you to use the Microsoft Excel objects, properties, and methods in Visual Basic macros.
  4. On the File menu, click Close and Return to Microsoft Word. To run the macro, point to Macro on the Tools menu and click Macros. Click Create_PivotTable and click Run.

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References

For more information about Automation, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type Working Across Applications in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

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Keywords: KB213697, kbprogramming, kbinterop, kbhowto, kbdtacode

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Article Info
Article ID : 213697
Revision : 6
Created on : 10/11/2006
Published on : 10/11/2006
Exists online : False
Views : 231