XL2000: How to Control the AutoFilter with a Macro

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Summary

In Microsoft Excel, you can use the AutoFilter feature to filter a list based on simple criteria. This article contains several sample Microsoft Visual Basic for Applications macros (Sub procedures) for controlling the AutoFilter feature in Excel.

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More information

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To test each of the sample macros in this article, use the following sample data:

   A1: Name   B1: Zone   C1: Amount
   A2: bob    B2: a      C2: 3
   A3: sue    B3: c      C3: 2
   A4: mary   B4: a      C4: 6
   A5: pete   B5: b      C5: 1
   A6: paul   B6: b      C6: 4

Macro with "OR" Criteria for One Field

The following sample macro displays the records in the list where the items in the Zone field are either "a" or "b".

   Sub Custom1()
       Range("A1").AutoFilter Field:=2, Criteria1:="a", Operator:=xlOr, _
           Criteria2:="b"
   End Sub

If you run this macro from the sheet that contains the sample list in this article, your list shows all records, except row 3.

Macro to Turn Off the AutoFilter

The following sample macro turns off the AutoFilter, assuming it is turned on, and displays all the records in the list.

NOTE: If the AutoFilter is not on when this macro runs, the macro turns on the AutoFilter, but because no criteria is specified, all records should still appear.

   Sub Clear_Filter()
       Range("A1").AutoFilter
   End Sub

Macro with "AND" Criteria for One Field

The following sample macro displays the records in the list where the items in the Amount field are greater than or equal to one, but less than four:

   Sub Custom2()
       Range("A1").AutoFilter Field:=3, Criteria1:=">=1", _
           Operator:=xlAnd, Criteria2:="<4"
   End Sub

If you run this macro from the sheet that contains the sample list, rows 2, 3, and 5 appear.

Macro with Criteria for Two Fields

The following sample macro specifies criteria for two fields:

   Sub Custom3()
       Range("A1").AutoFilter Field:=2, Criteria1:="a"
       Range("A1").AutoFilter Field:=3, Criteria1:="3"
   End Sub

If you run this macro from the sheet that contains the sample list, only row 2 appears.

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References

For more information about the AutoFilter, click Microsoft Excel Help on the Help menu, type AutoFilter in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

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