XL2000: Macro to Link a Range of Cells in Word

This article provides an example of how to link a Microsoft Excel worksheet to a Microsoft Word document using a Microsoft Visual Basic for Applications macro in conjunction with OLE Automation technology.

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1. Start Microsoft Excel and type any data in the range A1:C10 on Sheet1.
2. Press ALT+F11 to start the Visual Basic Editor.
3. On the Insert menu, click Module, and then type or paste the following code:

   Sub PasteTableToWord()
       Dim obj As Word.Application
   
       Worksheets("sheet1").Activate  'Activate the worksheet
       'Select the range of cells to copy       
       Worksheets("sheet1").Range("a1:c10").Copy
         
       Set obj = CreateObject("Word.Application.9")  'Create a word object
       obj.Visible = True 'Make Word visible
       Set newDoc = obj.Documents.Add  'Create a new file.
      
       'Determine if Microsoft Excel is running on the Macintosh or Windows.
       If (Application.OperatingSystem Like "*Mac*") Then
           AppActivate "Microsoft word"
           obj.Selection.PasteSpecial  'Paste data into Word
         
       Else  'If Windows NT/95/3.x - paste data into Word
           obj.Selection.PasteSpecial
       End If
      'Format table
       obj.Selection.Tables(1).AutoFormat Format:=wdTableFormatGrid1 
       newDoc.SaveAs Filename:="C:\TestDoc.doc"  'Save the file
       obj.Quit  'Quit Word
       Set obj = Nothing 'Release object
   End Sub
   					

4. On the Tools menu, click References, and then click Microsoft Word 9.0 Object Library.
5. Quit the Visual Basic Editor and return to Excel.
6. On the Tools menu, point to Macro, and then click Macros.
7. Select the PasteTableToWord macro, and then click Run. Notice that macro creates the file C:\TestDoc.doc, which contains data from your Excel spreadsheet.

For additional information about getting help with Visual Basic for Applications, click the article number below to view the article in the Microsoft Knowledge Base: For additional information about running Microsoft Word macros from Microsoft Excel, click the article number below to view the article in the Microsoft Knowledge Base: