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To copy a single instance of a record type to another worksheet, use the steps in the following example.
The following example uses a Visual Basic macro to search the "Part no." field and then copies each non-duplicate "Part no." to a second worksheet.
- Start Microsoft Excel 2000.
- Type the following data on Sheet 1:
A1: Part no. B1: Description C1: On Hand D1: Store
A2: 10AB B2: Nuts C2: 1 D2: 1
A3: 11AB B3: Bolts C3: 2 D3: 2
A4: 10AB B4: Nuts C4: 3 D4: 3
A5: 12AB B5: Nuts C5: 4 D5: 4
A6: 11AB B6: Bolts C6: 5 D6: 5
- Type the following data on Sheet 2:
A1: Part no. B1: Description C1: On Hand D1: Store
- Press ALT+F11 to start the Visual Basic editor.
- On the Insert menu, click Module.
-
Type the following macro on the new module sheet:
Sub CopyNoDupes()
' Selects sheet1.
Worksheets("sheet1").select
' Selects cell A2.
Range("a2").Select
' Turns off screen updating, which helps macro run faster.
Application.ScreenUpdating = False
' Will run the below code until the active cell is blank.
Do While ActiveCell.Value <> ""
' Flag is used to determine whether the record should be pasted
' to Sheet2.
flag = True
' The variable value1 is assigned the value in the currently
' selected cell, initially cell A2.
valuea = ActiveCell.Value
' Valueb is assigned the value in the cell one column to the
' right of the activecell, initially cell B2.
valueb = ActiveCell.Offset(0, 1).Value
' Beginaddrs is assigned the address of the activecell.
beginaddrs = ActiveCell.Address
' Endaddrs is assigned the address of the last contiguous cell
' of data on the active row.
endaddrs = ActiveCell.End(xlToRight).Address
' Copies the current row's record to Clipboard.
Range(beginaddrs & ":" & endaddrs).Copy
' Selects sheet2.
Sheets("sheet2").Select
' Selects cell A2.
Range("a2").Select
' Determine if the record type has already been copied to
' Sheet2.
Do While ActiveCell.Value <> ""
' If valuea, which contains the value from sheet1, equals
' the active cell's value in sheet2, and valueb equals
' the value in the cell immediately to the right of the
' active cell, then do the lines before the Else.
If valuea = ActiveCell.Value And valueb = _
ActiveCell.Offset(0, 1).Value Then
' Flag used in an If statement below. False indicates do
' not paste record.
flag = False
' Rowcount is assigned the current number of contiguous
' rows of records.
rowcount = Range("a1").CurrentRegion.Rows.Count
' Selects a blank row to exit out of Do While.
Range("a" & rowcount).Offset(1, 0).Select
Else
' Otherwise, select next record on Sheet2.
ActiveCell.Offset(1, 0).Select
End If
' Check next record for a duplicate.
Loop
' If flag was not set to False in the previous Do While Loop,
' for example, record type not in sheet2, then do the lines
' before the End If.
If flag Then
' Rowcount is assigned the current number of contiguous rows
' of records.
rowcount = Range("a1").CurrentRegion.Rows.Count
' Pastes the new record type after the last record.
Range("a" & rowcount).Offset(1, 0).PasteSpecial
End If
' Selects sheet1.
Sheets("sheet1").Select
' Selects the next record on Sheet1.
Range(beginaddrs).Offset(1, 0).Select
' Returns back to first Do While to repeat the above process.
Loop
' Turns ScreenUpdating back on.
Application.ScreenUpdating = True
' Removes the marquee around last copied record.
Application.CutCopyMode = False
End Sub
- Press ALT+F11 to switch to Excel.
- On the Tools menu, point to Macro, and then click Macros.
- In the Macro name box, select CopyNoDupes, and then click Run.
The Macro returns the following on Sheet 2:
A1:Part no. B1:Description C1:On Hand D1:Store
A2:10AB B2:Nuts C2:1 D2:1
A3:11AB B3:Bolts C3:2 D3:2
A4:12AB B4:Nuts C4:4 D4:4