XL2000: PivotTable Items Missing When Fields Are Pivoted

When you modify or pivot fields in a PivotTable, the totals may appear to return incorrect values, and some items may not be displayed in the PivotTable.

This behavior can occur when you do the following:

• You create a calculated item in the PivotTable. -and-
  
  
• You modify the PivotTable design by moving a field from the Row category to the Data category.

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

A calculated item appears in a PivotTable only if the field on which it is based also appears. If you remove or pivot a field from either the Row or Column category into the Data category, the calculated item does not appear.

A calculated item is a user-defined item in a PivotTable field that can perform calculations by using the contents of other fields and items in the PivotTable. Calculated item formulas each include only items from the field for which you are creating the calculated item. For example, if the database contains a Region field with North and West items, you can define a calculated item named "NorthWest" by typing the following formula in the Region field.

For more information about performing calculations in PivotTables, click Microsoft Excel Help on the Help menu, type create a calculated field in a pivottable or pivotchart report in the Office Assistant or the Answer Wizard, and then click Search to view the topic.