How to use automation to run Word 2000 mail merge from Access 2000

By using Visual Basic for Applications, you can perform a mail merge in a Microsoft Word document from a Microsoft Access module. The example in this article uses the OpenDataSource and Execute methods of the MailMerge object in Word. It also demonstrates how to send a mail merge document directly to the printer.

Example: Mail Merge a Microsoft Access Query with a Word Document

The following example opens a Word document called C:\MyMerge.doc and runs a mail merge by using the Customers table in the Microsoft Access sample database Northwind.mdb as its data source. The following sample code assumes that the main document for the merge, C:\MyMerge.doc, already exists.

1. Start Microsoft Access and open any database, or create a new one.
2. Create a module and type the following procedure:

   Function MergeIt()
      Dim objWord As Word.Document
      Set objWord = GetObject("C:\MyMerge.doc", "Word.Document")
      ' Make Word visible.
      objWord.Application.Visible = True
      ' Set the mail merge data source as the Northwind database.
      objWord.MailMerge.OpenDataSource _
         Name:="C:\Program Files\Microsoft " & _
       "Office\Office\Samples\Northwind.mdb", _
         LinkToSource:=True, _
         Connection:="TABLE Customers", _
         SQLStatement:="SELECT * FROM [Customers]"
      ' Execute the mail merge.
      objWord.MailMerge.Execute
   End Function
   

   NOTE: If you want to print the merged document, delete the Execute statement above and add the following four lines of code above the End Function statement:

   objWord.MailMerge.Destination = wdSendToNewDocument
   objWord.MailMerge.Execute
   
   'The following line must follow the Execute statement because the
   'PrintBackground property is available only when a document window is
   'active. Without this line of code, the function will end before Word
   'can print the merged document.
   
   objWord.Application.Options.PrintBackground = False
   objWord.Application.ActiveDocument.PrintOut
   

3. With the module still open in Design view, click References on the Tools menu. Add the Word 9 Object Library to the list of available references. If the Object Library is not on the list, click the Browse button and locate the file Msword9.olb.
4. To test this function, type the following line in the Immediate window, and then press ENTER:
   ?MergeIt()
   An instance of Word opens, displays MyMerge.doc, and then merges it with the Customers table in the sample database Northwind.mdb.